Booking a Wafid (formerly GAMCA) medical appointment is a key step for professionals planning to work in Gulf Cooperation Council (GCC) countries. This medical clearance is mandatory before processing any work or residence visa. Many applicants rely on third-party services to get their medical appointment slips quickly and securely.
However, plans often change. Maybe you entered incorrect personal data, made a duplicate payment, or got stuck with a medical slip you no longer need. In 2024 alone, thousands of applicants reported issues around appointment cancellations and refund disputes. Accurate information is essential to avoid losing money or delaying visa processing.
This guide breaks down everything you need to know about cancellation, refund, and rebooking rules when using third-party Wafid appointment services in 2025. It’s written in clear steps to help US professionals make smart choices without confusion.
How Third-Party Wafid Services Work
Third-party services like Wafidbooking and Wafid Medical Report are intermediaries. They help applicants book official Wafid medical appointments by submitting their details to the Wafid system on their behalf. They are not official government entities, and refunds depend on their own policies, not the original Wafid portal. Wafid Medical Report
When You Can Cancel Your Appointment
Most third-party services allow you to cancel only before the official medical slip is generated. Once the slip has been issued by the Wafid system, a cancellation is usually not possible, and no refund is permitted, regardless of the reason. Wafid Medical Report
Why this matters to you:
Make sure your details (especially passport number and destination) are 100% accurate before final confirmation to avoid losing money.
Conditions for a Full Refund
Depending on the platform, full refunds are possible only in exceptional cases, such as:
- Duplicate payment by mistake
- System or technical errors are preventing slip generation
- Failure to issue an appointment slip within a specified period (e.g., 48 hours on some services)
Partial Refund Scenarios
Partial refunds may apply in cases such as:
- Duplicate bookings
- Duplicate payment errors
- Transactions that the service cannot process
- Minor service fee deductions
Non-Refundable Situations
There are several common situations where refunds are not given:
✔ When the medical slip is already generated and confirmed
✔ When cancellation is requested after submission to Wafid
✔ When a refund request is sent after a short eligibility window, such as 1–24 hours
✔ When the fee is classified as non-refundable by the third-party service,e Wafid Medical Report
Cancellation Fees to Expect
Most third-party providers charge a service or cancellation fee if you cancel before the slip is issued:
- A portal or service fee (e.g., around $6 USD or equivalent)
- A fixed local fee (e.g., ₹500–₹586 INR on some Indian platforms)
- Gateway charges are deducted before the refund
Refund Processing Time
Once a cancellation/refund request is approved:
- Refunds are typically processed within 3–10 business days
- Refunds are issued back to your original payment method
- Bank processing time may vary depending on your financial institution https://wafidmedicalcenter.com
Rebooking Tips After Cancellation
If you cancel an appointment and need to rebook:
- Ensure all personal details are correct before rebooking
- Wait for the cancellation to complete before submitting a new request
- If you have a valid existing medical report, Wafid policies often require a mandatory waiting period (e.g., 60 days) before a new appointment can be generated by the system https://wafidmedicalcenter.com
Best Practices to Avoid Cancellations
To reduce risk and stress:
✔ Double-check all data before booking
✔ Use secure payment channels
✔ Request refunds within the allowed window
✔ Keep receipts and confirmation emails handy
Why This Matters (For US Professionals)
For professionals relocating or consulting abroad:
- Delays in medical appointment slips can delay visa processing
- Lost fees can cost hundreds of dollars
- Accurate bookings help you meet company deadlines
Summary Checklist (Quick View)
| Situation | Can Cancel? | Refund Status |
|---|---|---|
| Before slip generation | Yes | Full or partial (depending on error) |
| After slip issued | No | No refund |
| Duplicate payment | Yes | Full refund (in most cases) |
| Incorrect details after slip | No | No refund |